What is a mail merge?
- Letters that appear Professional and Friendly
- Letters that do not portray mass mailings, which are usually interpreted as Junk Mail and are ignored by most people.
- Each person on your list receives a customized letter that includes their name, address, date, and any other related information that is provided from the mailing list.
- Special programs can be built into your mail-merged letter to increase the sincerity of your letters.
- If you have multiple office locations, a special mail merge program could be created to use your closest office location to the recipient's address. Custom programs could also be used to manage changing signatures/graphics based on some variable such as office location.
How does it work ?
Supply us with a copy of the letter you mail to potential customers. We
will duplicate the letter and insert the mail merge fields into
your letter as per your specifications.
- No need for expensive letterhead: Printing letters on company letterhead may appear much more professional and attractive, but this can become very expensive. We can create a letterhead that is identical to your company letterhead and insert this into your merged letters. Therefore the merged letters and company letterhead will print as one letter on blank paper. We suggest printing on "Bond" paper for a more professional appearance, as opposed to regular copy paper. To create your letterhead you simply email us your company logo and any graphics. The logo must be emailed to us in a graphics file such as a "jpeg" or a "tif" file. We can NOT accept logos on paper or fax. If your letterhead contains uncommon fonts, we suggest sending us a copy of your font file, so we may reproduce identical results. A good quality laser printer is essential in achieving good results for this feature.
- No need to sign each letter: You may also choose to have your signature embedded into your merged letters, so there is no need to sign each letter individually. Your signature will be printed on each letter in your specified area. You may send us your signature via fax or email, and we will insert your signature into your letter.
- More friendly letters: Certain programs could be written to enhance the warmth and friendliness of your letters. If your letter is targeting a business you may want to consider the salutation "Dear business owner", and if you are targeting consumers you may consider the salutation to contain the individual's first and last name.
- as well as individuals, you may want to use the salutation "Dear business owner:" for business clients, and the name for consumers. This feature allows you to change certain factors in your merged letter if certain conditions are met or not met. One-time additional programming charges may apply for complex requests; regular requests will NOT incur additional charges.
